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Proposal Manager

April 29, 2026

Job Summary Aptive is seeking a detail-oriented Proposal Manager with experience managing winning federal business proposals to join the Bid & Proposals (B&P) group. The B&P group is an evolving team focused on supporting the organization to achieve long-term and short-term business growth goals. The B&P group provides proposal management, technical writing, and graphic development support services across the organization and is responsible for establishing and enforcing governance/standards and performance reporting that must evolve as the company grows. As a member of the B&P group, the Proposal Manager leads the preparation and development of high-quality, compliant, and compelling client-focused bids. This role requires a collaborative team member who can effectively work across all levels of Aptive, gathering information and producing critical content under tight deadlines. You must be able to proactively engage with key stakeholders to ensure written content is appropriate and up to the highest quality standards, while maintaining complete fidelity to accuracy and proper handling of sensitive information. The Proposal Manager must be able to understand Request for Proposal or Request for Quote (RFx) requirements, synthesize discussions with company resources and leverage existing documentation to develop effective written responses. This is a full-time remote position. Primary Responsibilities <ul><li>Create calendars and milestones for simultaneous bids and confirming adherence to timelines</li><li>Develop outlines to create compelling, innovative, and complaint approaches </li><li>Create proposal artifacts: matrices, tables, graphs, executive summaries, and management approaches</li><li>Track Q&A’s; reviewing and identifying changes, documenting and distributing/discussing the changes with the bid team</li><li>Ensure past performance/resume updates are timely and completed with relevant team members </li><li>Coordinate proposal kick off, color review and lessons learned meetings; verify any action items and comments are completed</li><li>Review draft content to ensure proposal content flows, is consistent, and compliant</li><li>Support desktop publishing to finalize proposal content </li><li>Coordinate with graphic designers to create visually appealing bids that meet corporate standards</li><li>Provide quality control and feedback on process or procedure improvement within department and/or cross-functionally.</li><li>Assist in identifying needs for and/or managing strategic library content.</li><li>Ensure adherence to standards and templates to present a consistent appearance/style across proposal responses.</li><li>Use existing proposal response library to effectively address recurring content inquiries and develop tailored RFx responses.</li></ul> Minimum Qualifications <ul><li>At least three years of experience writing and coordinating federal government proposal or grants.</li><li>Bachelor’s degree or equivalent experience.</li><li>Advanced user of Microsoft Office Suite (Word, Excel, SharePoint Point, PowerPoint), Adobe Acrobat and SharePoint applications.</li><li>Strong editorial and proofreading skills.</li><li>Exceptional organizational skills and ability to manage competing priorities under tight deadlines.</li><li>Ability to research, interpret and analyze RFx requirements.</li><li>Legal authorization to work in the U.S.</li></ul> Desired Qualifications <ul><li>Demonstrated experience managing proposal for healthcare-related markets a plus.</li><li>Experience writing proposal volumes; researching and editing compliant proposal content; and leading color reviews.</li><li>Demonstrated experience using established industry best practices, processes and systems.</li><li>Excellent research skills and the ability to effectively gather information needed from files, team members and senior staff members.</li><li>Adept at translating technical and scientific information into client-friendly proposals.</li><li>General knowledge of federal government contract types (IDIQ, FFP, T&M, CPFF) and basic understanding of federal government procurement policies and practices.</li></ul> Client Information The B&P group is an existing team focused on supporting the organization achieve long-term and short-term business growth goals. The B&P group provides business development, capture and proposal management, technical writing, strategic pricing, and graphic development support services across the organization and is responsible for establishing and enforcing governance/standards and performance reporting that must evolve as the company continues to grow. About Aptive Aptive is a modern federal consulting firm focused on human experience, digital services, and business transformation. We harness creativity, technology, and culture to connect people and systems to impact the world. We’re advisors, strategists, and engineers focused on people, above all else.We believe in generating success collaboratively, leaving client organizations stronger after every engagement and building trust for the next big challenge.Our work inspires people, fuels change and makes an impact. Join our team to be part of positive change in your community and our nation.What’s in it for you?<ul><li style="margin-bottom: 12.0pt;"> Competitive compensation</li><li style="margin-bottom: 12.0pt;"> Health, vision, dental and disability plans with company contributions</li><li style="margin-bottom: 12.0pt;"> 401K plan with immediate vesting and a competitive company match</li><li style="margin-bottom: 12.0pt;"> Generous paid time off and flexible work schedules</li><li style="margin-bottom: 12.0pt;"> Flexible savings accounts</li><li style="margin-bottom: 12.0pt;"> Commuter benefits</li><li style="margin-bottom: 12.0pt;"> Company-sponsored professional education and training opportunities</li></ul> EEO Statement Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability or any other protected class.Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...