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Project Specialist- Administrative

May 1, 2026

OnCore CTMS Clinical Research Calendar BuilderUSC Clinical Trials Office is seeking a Clinical Trial Management System (OnCore) Calendar Builder. Working directly under the supervision of the CTMS Manager, the Calendar Builder works directly with research teams and central offices and requires an in-depth understanding of clinical research to successfully manage their duties.The successful candidate will be motivated, proactive, resourceful, and detail oriented. The position requires excellent organizational and communication skills with the ability to be decisive and adaptable. This position will build and configure study calendars in OnCore based on provided study documents. Candidate will be responsible for interpreting research protocols, managing competing priorities, and providing superior customer service.Required Qualifications: Bachelor’s degree in clinical research, Science, Health Sciences, Information Technology, Business or related field or full-time professional experience in a clinical research setting and/or experience working with applications/information systems in a healthcare, finance, or other highly regulated environment.Preferred Qualifications: <ul><li>One-year experience working with web-based applications/information systems in a healthcare, finance, or other highly regulated environment.</li><li>Prior experience in building calendars within OnCore at an academic medical center is preferred.</li><li>Knowledge of cancer research, the oncology field, or related experience.</li><li>Experience with other CTMS or financial data systems in support of clinical research is desirable.</li><li>Experience providing technical support to customers.</li><li>Project management experience.</li></ul>Essential job duties include, but are not limited to:<ul><li>Build and configure study calendars based on documents submitted for clinical trial data capture in accordance with the terms of the protocol in OnCore.</li><li>Conduct kick-off meetings with study team, coverage analyst and budget specialists regarding calendar design.</li><li>Perform system testing as directed and quality control of application functionality during application upgrades.</li><li>Assist coverage analysts, budget specialists and cancer center employees who encounter technical issues, problems or have questions relating to OnCore.</li><li>Collaborate with direct supervisor, finance team, clinical research team, project manager, health system representatives, consultants and vendors to ensure overall completion of goals, schedules, and deadlines.</li><li>Stay up to date on all new and evolving institutional changes as they relate to policy, pricing, budgeting, etc. for clinical trial data captured in OnCore.</li><li>Provide ad hoc reporting to OnCore, Clinical Trials Office and Cancer Center leadership, as necessary.</li><li>Assist the OnCore support team in developing learning tools as they relate to calendar and OnCore in general.</li><li>Act as a resource to other staff utilizing OnCore.</li><li>Perform other duties as assigned.</li></ul>Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.This position is fully remote. Work hours may be subject to change depending on business needs.The hourly rate range for this position is $30.14 - $38.71. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerationsMinimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Skills: Directly related project or administrative experience. Preferred Education: Master's degree Preferred Experience: 3 years USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the <a href="https://policy.usc.edu/wp-content/uploads/2024/08/Background-Screening-Policy-Appendix-D-1.pdf" target="_blank" rel="noopener noreferrer">Background Screening Policy Appendix D</a><a href="https://policy.usc.edu/wp-content/uploads/2024/08/Background-Screening-Policy-Appendix-D-1.pdf" target="_blank" rel="noopener noreferrer"> </a>for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at <a href="mailto:uschr@usc.edu" target="_blank" rel="noopener noreferrer">uschr@usc.edu</a>. Inquiries will be treated as confidential to the extent permitted by law. <ul><li><a href="https://eeotix.usc.edu/notice-of-non-discrimination/" target="_blank" rel="noopener noreferrer">Notice of Non-discrimination</a></li><li><a href="https://eeotix.usc.edu/equal-employment-opportunity/" target="_blank" rel="noopener noreferrer">Employment Equity</a></li><li><a href="https://dps.usc.edu/alerts/annual-report/" target="_blank" rel="noopener noreferrer">Read USC’s Clery Act Annual Security Report</a></li><li><a href="http://policy.usc.edu/smoke-free/" target="_blank" rel="noopener noreferrer">USC is a smoke-free environment</a></li><li><a href="https://accessibility.usc.edu/accessibility-at-usc/digital-accessibility" target="_blank" rel="noopener noreferrer">Digital Accessibility</a></li></ul> If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:https://wd5.myworkday.com/usc/d/inst/1$9925/9925$144995.htmld

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...