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Pro Services Project Coordinator

April 29, 2026

Summary: Our team is seeking a highly organized and technically capable Project Coordinator to support engineering operations across a range of disciplines, including telecommunications, structural, and construction-related projects. This role works closely with the Director of Engineering and cross-functional teams to coordinate project execution, maintain accurate tracking systems, and ensure alignment across engineering, field, and financial stakeholders. The Project Coordinator will play a key role in improving workflow efficiency, leveraging modern tools and automation, and supporting scalable project delivery across a growing portfolio. Reports To: Director, DAS Services | Location: (Remote) Texas Key Responsibilities: Project & Engineering Coordination · Support the Director of Professional Services in coordinating project execution across multiple engineering disciplines (telecom, structural, mechanical, and construction support) · Track project deliverables, schedules, and dependencies across high-volume and fast-paced project environments · Act as a liaison between engineering teams, field operations, vendors, and internal stakeholders to ensure alignment and timely execution · Identify and proactively remove barriers to project success, escalating risks prior to critical impact Workflow Optimization & Systems Development · Develop, maintain, and continuously improve project tracking systems, including third-party platforms and internal tools · Utilize AI-assisted tools, automation, and low-code/no-code platforms to enhance workflow efficiency, reporting accuracy, and data visibility · Design and implement scalable workflow solutions to support increasing project volume and complexity · Identify inefficiencies in existing processes and recommend improvements to streamline operations Project Financials & Administrative Support · Coordinate with Project Managers and Accounting to ensure timely and accurate invoicing, purchase order tracking, and financial documentation · Assist in tracking contracts, submittals, and project close-out documentation to ensure completeness and compliance · Support the preparation of project proposals, budgets, cash flows, and preliminary schedules in collaboration with leadership Reporting & Documentation · Maintain accurate and complete project files, ensuring data integrity across systems · Provide regular reporting on project status, risks, and performance metrics to leadership · Create and distribute internal and external project communications, including updates, documentation, and meeting materials Permitting & Compliance Support · Assist in obtaining required permits and licenses for engineering and construction-related projects · Support administrative coordination for site-specific regulatory requirements Operational & Team Support · Provide administrative and operational support to leadership and engineering teams as needed · Assist with coordination of meetings, vendor communications, and office-related functions · Contribute to continuous improvement initiatives across engineering and project operations Minimum Qualifications · High School Diploma or GED required; Bachelor’s degree preferred · 3–7+ years of experience supporting engineering, telecommunications, construction, or infrastructure projects · Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with project tracking tools or platforms preferred · Experience with project financial tracking, invoicing, and purchase order management Preferred Qualifications · Experience supporting engineering teams or working directly with engineering leadership · Familiarity with multiple engineering disciplines (telecom, structural, mechanical, or construction workflows) · Experience developing or improving workflow systems using automation, AI tools, or low-code platforms · Strong analytical and problem-solving skills with a focus on process improvement Position Type, Hours, and Physical Demands: · This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m., with some overtime requirements. · Minimal travel requirements are expected for this position. · The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. · Occasionally required to lift or move up to 25 pounds. · Must be able to pass a pre-employment screening that includes background and drug testing and participate in a random testing program. · Position requires working indoors in a professional office atmosphere. EEO Statement: Ontivity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability and genetics. In addition to federal law requirements, Ontivity complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...