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Associate Director Special Projects, Design & Construction

April 25, 2026

Title: Associate Director Special Projects, Design & Construction Executive Area: Administration and Finance College/School/MBU: Facilities & Campus Services Department: Design & Construction Management Work Location: Amherst Schedule: Full time Work Arrangement: Hybrid Job Summary Reporting to the Executive Director for Campus Development, the Associate Director of Special Projects, Design and Construction, is responsible for the University’s in house design and engineering services mechanism. This position assembles effective design and construction teams and leads those teams on the development of high-quality, durable and sustainable projects. Organizes and manages direct reports for special capital project services. Leads a service minded team to foster successful relationships with end-users including faculty, staff, and University administration. As the subject matter expert for design review, this position organizes design processes, policies and procedures that ensure long term strategic alignment and resource allocation for the University. Essential Functions Responsible for goals for a portfolio of projects specific to design review for construction and special projects. Implements campus planning strategy from inception through implementation for a broad set of projects and initiatives that range in scale and cost. Coordinates and manages multiple technically complex special project activities utilizing outside consultants, including preparation and administration of consultant contracts. Develop, maintain, and communicate cash flow forecast, staffing allocations, budgets, and project schedules for assigned team and all assigned projects. Maintains strict confidentiality of project plan details including but not limited to budgets, projections, organizational changes and utilization of internal and external resources. Ensures adherence to state regulations and in compliance with the Massachusetts Taxpayer Protection Act. Ensures proposals and contracts meet university standards and requirements. Oversees the overall performance, productivity, and outcome of a group of architects, engineers, and related professionals engaged in the planning, design, and construction management of special projects. Plans for impact mitigation to operational disruptions. Proactively informs MBU stakeholders of building or road closures and timelines and recommends and coordinates solutions including temporary placement of occupants. Major business units include residential life, student dining services, academic affairs, and other units across the University. Performs cost analysis and implementation for budgets allocated to capital projects, including internal funding sources and investments. Advises, informs and determines plans for requested budgets, including collaboration of funding sources and mechanisms as well as the long-range campus capital planning budget. Responsible for in-house design and engineering services including project scoping studies, building assessment, test fits, design review and IT planning support. Develops personnel plans for Design and Construction Management in the staffing of new faculty hires and infrastructure support. Performs oversight of contract administration for assigned projects; supervises construction engineers and resident engineers. Serves as a senior University representative in managing and coordinating the University’s activities with the University of Massachusetts Building Authority (UMBA), State Division of Capital Asset Management & Maintenance (DCAM), and other local, state, and federal agencies in the planning, design, and construction of capital projects. Develops and maintains the design review process that is aligned with the executive review process and in partnership with leadership of Design & Construction Management, Physical Plant, EH&S, OIT, clients & customers. Assists in the continued development of divisional systems, policies, procedures, and training to provide superior customer service that meets the needs of a diverse campus community. Coordinates contracted services and construction activities with DCAMM, UMBA, various campus departments, and Physical Plant in order to maximize effectiveness and enhance customer service while minimizing disruption to the campus environment and to surrounding neighborhoods. Manages performance and productivity of direct reports. Trains and supervises staff to ensure consistent and effective design reviews and quality control. Conducts annual performance evaluations, hires new employees, and provides progressive discipline where appropriate. Represents the Campus Planning department in second step grievances. Promotes and assures continuous improvement; establishes and maintains productive relationships with a full range of personnel that reflects a strong commitment to customer service. Maintains current knowledge of all applicable regulations and codes regarding state design and construction projects and keeps abreast of industry trends. Other Functions Performs other related duties as assigned. Minimum Qualifications Professional degree in architecture, engineering, construction management or related field. Minimum of ten (10) years of progressively responsible experience with multi-discipline, multi-million-dollar construction projects, including a minimum of three (3) years’ experience managing project staff. Demonstrated excellence in oral, written, and graphic communication, client interaction and public presentations. Demonstrated ability in the managing of financial information and schedule as related to design and construction projects. Demonstrated ability in establishing and maintaining productive relationships with a full range of campus and external constituents, including state and local agencies, that reflects a strong commitment to customer service. Demonstrated ability to identify and implement imaginative solutions to complex problems Demonstrated experience in word processing and project controls database management systems as related to design and construction. Working knowledge of project control platforms eBuilder, Prolog or similar. Working knowledge of scheduling tools, Microsoft Project, P6, or similar. Thorough knowledge of construction practices, project budget development, scheduling, tracking, and cost control. Ability to access any portion of a construction/facility site. Preferred Qualifications Master’s degree in architecture, engineering, construction management, business administration, project management, or related field. Knowledge and experience in higher education facility planning, design, and construction. Experience with and working knowledge of Massachusetts General Laws (MGL) as they pertain to public procurement, design, and construction. Experience with and working knowledge of the State Division of Capital Asset Management & Maintenance (DCAM) and/or the University of Massachusetts Building Authority (UMBA) design and construction statutes, processes, and procedures. Working Conditions Work is performed in indoor and/or outdoor environments, and requires frequent lifting, bending, tool use or equipment use. May involve work in confined spaces or at heights. Work Schedule and Work Arrangement Monday-Friday, 8am-4pm This position has the opportunity for a remote work schedule, which is defined by the University as an arrangement where the employee’s work location is to work from a site other than the UMass Amherst campus. As this position is non-unit, it is subject to the terms and conditions of the University of Massachusetts Board of Trustees Non-Unit (Professional/or Classified) Employee Personnel Policy. Salary Information Pay Grade: PSSAP Grade 34 Click here to view the Professional Staff Hiring Ranges Special Instructions for Applicants Along with the application, please submit a resume, and cover letter. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. This position will remain open for the time period required by any applicable collective bargaining agreement and will continue until a suitable candidate pool is identified. Interested applicants are strongly encouraged to apply early.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...